Last year, just over half of global website traffic was generated by mobile devices. There are millions of apps available on the different app stores. It is safe to say that you can do just about anything with your smartphone that you can do with your computer.
And that includes expense management.
At MobileXpense, we believe that expense management should be as easy as taking your phone out of your pocket and snapping a picture. And with SpendCatcher, users can do exactly that, allowing them to be productive wherever they may be.
With SpendCatcher, transaction creation is automated. Whether it be an expense, a mileage or an allowance, the app guides the user and pre-fills fields wherever possible.
Users generate expenses by photographing a receipt or invoice. Creating a mileage is as simple as entering a departure and destination in Google Maps. And as for complicated allowances, SpendCatcher relies on MobileXpense’s powerful engine to calculate them based on a few parameters.
SpendCatcher is user-centric and aims to facilitate the lives of traveling (and homeworking) employees. A mobile app allows people to be productive even in situations where they may otherwise not, such as in a taxi or while waiting for coffee to brew.
We believe that creating an expense should only take a few seconds, and SpendCatcher is our answer to that.
SpendCatcher uses Optical Character Recognition (OCR) to automatically obtain payment information from receipts or invoices.
Users take a picture, the OCR does the rest: reading and extracting the date, total amount, merchant name and city from any proof of payment to create a transaction. The user then verifies and edits the expense line if needed before submitting it.
Optional Human Data Enhancement further simplifies the process for our users and their controllers, making them more productive. It extracts the VAT with more accuracy, such as in cases where it is split over different rates.
Creating a compliant mileage is as easy as entering a departure and arrival point in the app. With Google Maps, SpendCatcher calculates the kilometres to which it allocates the accurate mileage cost.
This calculation is based on the mileage data, company policies and local rules and regulations (such as engine size or fuel type). Users may manually change the mileage to reflect a detour or kilometres travelled for private reasons. To account for deviations to controllers, users can enter comments.
Allowances are notoriously complex to manage, however SpendCatcher makes the process carefree. Travelers enter their departure and arrival points and date and any meal or accommodation options for which they require an allowance.
This allowance is accurately calculated based on company and country rules, including any necessary deductions (e.g. for meal vouchers or free meals). Users then add the resulting amount to an expense report, as with any other transaction.
SpendCatcher is your virtual assistant, as a business traveller.
Once you have created a travel request, open SpendCatcher to capture expenses at any time, receiving guidance at every step.
Getting coffee at the station? Snap a picture of your receipt as it is being handed to you and enjoy your drink, safe in the knowledge you will not be losing the receipt. By the time you have boarded the train, OCR will have retrieved the relevant data without any further input.
Creating a mileage or allowance takes only a few seconds, and certainly less time than you need to finish that coffee.
On your way home, maybe in the back of a taxi, create your expense report and send it for approval. By the time you arrive home, it may already be approved and processing for payment.
The advantages of SpendCatcher are twofold.